Exhibitors

 

Contact:  
Eastern Sun Events, Kim Upton This email address is being protected from spambots. You need JavaScript enabled to view it.

Venue:    
NH The Lord Charles Hotel
Corner Main Road (M9) and Broadway Boulevard (R44),

Somerset West
Cape Town - South Africa

+27 21 855 1040

 

Congress Dates:
3 – 6 September 2019


Exhibition dates:   
4 – 6 September 2019

Build up date:      
3 September 2019 from 14h00 - 17h00

Breakdown date:  
6 September 2019 from 13h00, completed by 16h00

Stand Cost: 
3m x 2m floor space for R21 500 Excl VAT @ 15% (R 24 725)
INCLUDES: a plug point, table and 2 chairs, tablecloth, 2 exhibitor registrations, the welcome function, all teas & lunches for 2 exhibitors
EXCLUDES: Gala dinner
Exhibitors will be placed in the exhibition area at set up with equal visibility and exposure.
Due to space restrictions - Shell schemes or custom stands are not permitted for the exhibition. Pull Up / stretch banners only.

Terms & Conditions: 
50% deposit to be paid within 30 days to secure stand booking
Exhibition space must be paid for in FULL by the end of May 2019
Cancellations MUST be in writing to Kim Upton – This email address is being protected from spambots. You need JavaScript enabled to view it.


Cancellation Fees: 
Until 28 February 2019:              No cancellation Fee
1 March 2019 - 31 May 2019:      50% Fee
1 June 2019 Onwards:               100% Fee
Cancellation clauses will apply to stands booked, whether payment has been received or not. A booking made is binding not provisional.
Cancellation needs to be acknowledged in writing by an Eastern Sun Events’ staff member in order to be valid.


Insurance: 
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.

The venue, organizers and sub-contractors may not be held liable for any damages or losses occurred.


Note: 
Should you have a custom stand, it is important to ensure the back / sides of the stand is very neat (white backing or board).  

The height restriction is 2.5m.
Storage space is limited; boxes will need to be kept under the tables provided.

Health & Safety:   
Exhibition stand builders must produce a safety file & wiring certificate for any extra electrical work done. 

Customs: 
Exhibitors need to arrange any custom requirements independently. 

Exhibition Stand Deliveries:
To be confirmed


Shell Scheme, furniture and lighting requirements:

GL Events
Susan van der Spek This email address is being protected from spambots. You need JavaScript enabled to view it.